how to politely correct someone about your name via email
Perhaps youre meeting someone whos incredibly influential in your field or just starting a working relationship with a new bosstheyre people you feel like you simply cant interrupt or advise. Keep it professional, polite, and persuasive. What company benefits are most important to you? Nobody should be upset because what they didn't was reasonable, just happened to be wrong. How can you create good feelings and avoid bad feelings. People usually shorten a person's name as a way to be friendly. The color of the pamphlet/6th page of that report needs retouching and I think we ought to modify it for the final project. It's OK (and professional) to correct misspellings of your name. I would not have something like "Kelli (with an I)" in your signature. Cutting someone off mid-sentence can be a little uncomfortable. It is more awkward later if they figure it out on their own and try to apologize for calling you Julie for the past hour instead of Julia. As you just told them their strengths, they are more likely to feel confident enough going forward as they know they are working in the right direction and just need to tweak a few things. Even seasoned writers need a helping hand at times, thats why we trust Grammarly Premium. You want others to end up with a good feeling about you. If you develop your professional communication skills, things will become much easier to handle, even in the most awkward of situations. Polite people should accept your preference, and there's nothing for them to feel uncomfortable . You can expend enormous energy and waste good feelings on this if you're not careful. Provide business-related support. Let me know on Twitter! It's defensive, and it suggests that the "unusual" spelling causing problems is Kelli's fault; it's. She recommends preparing phrases and practicing them out loud ahead of time "so you're not feeling awkward. So, stop feeling so guilty about it. Thank you! Copy to Text Blaze. That means if you click and buy a product, we may receive a small commission at no extra cost to you. Before joining The Muse, Stav was a staff writer at Newsweek, and her work has also appeared in publications including The Atlantic, The Forward, and Newsday. I frequently receive mail/email to Francis. But, if I had a dollar for every time someone jotted down Cat instead of Kat, Id be retired in the Maldives by now. Greeting. That isn't even an alternative spelling. That said, you want the job doneproperly(by correcting the mistake). Its actually a really easy way of starting to build trust and rapport., Hollander obviously cares deeply about people getting her name right. Keep your intentions clear and focus on productivity. Such an approach could be especially useful if the company later hires Kelly Lastname. They're basically faster, safer, and more supportive- you can check them out here. Next email will be sent to Kelly.lastname@company.com as well. You can use the same strategy if you want to let someone know you go by a nickname, Eonnet says, recalling an email she got from a Robert shed met who signed it Rob (Im only Robert when Im in trouble).. Review a document or other information. My mother and stepmother have the same name, just spelled differently. Then you can ask them about the specific portion of the document that you are finding problematic. Directly asking them to hurry up. @Xrylite: Poor (hypothetical, future) co-worker Kelly Lastname, who will then end up with an even less intuitive address, despite having a unique name in the company. A mass email (or mail-merged etc.) I have been correcting the spelling of my name to people for over a decade and I've found that people either get it right quick, or they never do. Its not always the most natural thing to weave in. Keep it friendly but don't worry about it being a minor detail. Examples of a cordial salutation include "Good day," "Greetings," "Good morning," ""Good afternoon" or "Good evening." 2. Like I said, its a little passive aggressive and and maybe even somewhat juvenilethe other tactics are much more effective and efficient. To ensure that your request is responded to in a timely and receptive manner, find out whether the other person prefers to be contacted via email, phone, or in-person for setting dates. I also doesn't hurt that our founder has a little store on there Donating to Never the Right Word willhelp us produce more free content. Have you" Person Two: "That's Kat. Tell the writer that their letter or proposal was powerful or timely. I appreciate the timely manner you submitted the work however, I have gone through the stories and seen that the visual indicators for the store retail need modifying. My name ends with a 'c', while in the country I live in it is much more often spelled with a 'k' at the end. Send us your quandary! Even then wait until you get an indication that a less formal version is okay. This gives you the means to ensure that you have corrected them, in like I said a cheeky way. This helps you plan how you want to respond. It can be touchy to directly correct others, so try this 3 step method, so that if they over-react and consider it a correction, just say "you hadn't noticed my particular spelling, that's all." And if this happens to you, then just say "Correction noted" and fix it. Use The Muse to find a job at a company with a culture you love. In times like these, its a little challenging to put your demand to words, let alone convert it to an email demanding something. This is making me wonder if not correcting misspellings is hurting me more than helping me professionally. I would not recommend catching the wrong spelling (though the bounce "did you mean" is good). That's Henric.". Making statements based on opinion; back them up with references or personal experience. My name is 4 letters long and it drives me mad when people call me Niel. ALL THE TIME. These partnerships help fund this site. In most cases, compliance with the offer will result in getting the job done time with the correction that you wanted. Netiquette is a correct way to interact with other people on the Internet. The content or copy is incorrect or has errors. Customer thinks that I'm female due to a name mixup. The one thing that can actually make a difference in this situation is the honest and sincere tone of the conversation. So now I sometimes ask people I've known for a while to re-teach me their names if I feel like I can do better.. Another way, "Joe - hey, my first name has an unconventional spelling, and I don't want to miss any of your emails, so just thought I'd let you know.". This article may contain affiliate links. Is there a more recent similar source? Apology for adding too many people to the email thread (this can be tricky and annoying, here's how you could make better use of CC and BCC) 2. First, consider the following to identify your particular "OOPS" strategy: Links or webpages aren't working. If someone says your name wrong . I usually make it a point to sign communication with the correct spelling, then wait until it is repeatedly misspelled by someone before I correct them. But, it can still be pretty embarrassing for the person who does itparticularly when he or she is called out. I know how awkward these things can be. But let me focus on the feelings that are generated. Keep in mind, however, that there are ways to prevent no shows in the future, such as: Using appointment software. Provide Value 4. If you're looking to develop your communication skills for professional environments even further, we think youll like the following video course from LinkedIn Learning. For more information, please see our Earnings Disclosure. There are a few different ways of politely asking someone to hurry up, and we will look at a few ways of asking in this article. Hi just one quick thing- My name is actually Minsoo. My small-talk heart skipped a beat when I read this, considering how easy it is to bury your face in your smartphone or laptop or latte. Why downvoted? Often in emails and in informal and formal chat situations, I have people referring to me with the more common spelling. Specifically, my name is Kelli. Mind your grammar and spelling to avoid misunderstanding. How and when you do it is very important. Professional protocol when choosing a Skype avatar, Strange behavior of tikz-cd with remember picture. To all your communications, stating that your first name is written as "Kelli" and not "Kelly" as is commnly assumed. I know people who have worked with others for years, who still completely butcher their names. How can I do that? Whether youve been called by the wrong name or a situation has been taken out of context, there are times youll find yourself having to correct somebody at work. In addition to The Muse, she's a contributor all over the web and dishes out research-backed advice for places like Atlassian, Trello, Toggl, Wrike, The Everygirl, FlexJobs, and more. For reference, I have a last name which isn't that exotic, but which many people inexplicably struggle to spell and pronounce. In fact, a recent study finds more than half of marketers made between two to five mistakes in their email promotions last year. Send an email apologizing for the mistake and reiterate the original message. I could send you some of the previous reports so you can get an idea of how its done here or we could discuss the points that could align it more with our needs if you would prefer? Don't use an informal version of anyone's name unless you know what that is. This article may contain affiliate links. To encourage a response, offer help or an out for the recipient. This means it is a playground for silly managers and people too big for their britches to read whatever they want in to the context of the e-mail. Speedy Search & Discovery. Sometimes correcting someones work can be tricky. Read the email thoroughly. CLICK HERE to get your copy of The No Asshole Rule from Book Depository. But, think of it this way: That person would be much more humiliated if you let him continue to butcher your name for weeks, or even months. You can say: "Here is my phone number for queries and concerns.". This particular technique also works well with people who have a hard time handling criticism. Scripts & Templates for Lifes Uncomfortable Conversations. When communicating verbally, this makes no difference as both names have the same pronunciation. Hi there! Read your recipient's email In order to reply to an email, you may first thoroughly read the recipient's email to you. The Workplace Stack Exchange is a question and answer site for members of the workforce navigating the professional setting. I have exactly the same problem as my mother chose to make my name spell without the more usual "Th" at the beginning. Is Koestler's The Sleepwalkers still well regarded? . Have fun with it. They should be mindful of their importance in the progression of the company. 1. To learn more, see our tips on writing great answers. Most often it was advertisements in the mail. What's wrong with my argument? Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. "Simply be honest and inform them of the correct version of your name the first time you hear them say it wrong." Unsurprisingly, directness is your best bet. Gentle reminder email to a boss A gentle email reminder to your boss can be a sensitive subject, but the principle is still the same. That would not be professional. Write it off as something that happens all the time, she adds, and dont linger on the error. : I write my name as "Kelli" and not "Kelly", as you would reasonably assume :). What's so hard about it? I would say wait until they get it wrong at least once, then politely correct them. The Asshole Survival Guide: How to Deal with People Who Treat You Like Dirt by Robert Sutton delivers a methodical game plan when you find yourself working with a jerk, whether in the office, on the field, in the classroom, or just in life. I always correct my colleges, but I don't communicate with customers. One way is to be a little "pushy" with your business cards. Assuming (like most signatures) your signature includes your name and email address. Build from the frontend or backend. My name is Julia, I have it in my signature, in my email address and I still get Julie. P.S. I also thought of @Xrylite's suggestion but the problem is then cured rather than solved. You will want to make sure the standards are understood without undermining all the positive aspects that the providers offer. Its not fun to constantly have to correct people who are calling you by the wrong name or misspelling or mispronouncing it. Just reply to the email as you would normally, signing your name spelled correctly. Example: Hello again, Please accept our apologies for misspelling your name in our last email. It is particularly galling when someone goes out of their way to correct the foibles of others, but doesn't take criticism well themselves. Please sign both copies. Note for e-mail: It can also make it easier for the interaction via e-mail if you have your name in your email. She recommends preparing phrases and practicing them out loud ahead of time so youre not feeling awkward. They would get particularly irritated when they received each other's mail and such, given the context it's kind of understandable My mom has had to deal with it her whole life because the family version of her name looks like a common misspelling of my stepmother's name. Never the Right Word is a participant in the Awin Affiliates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to participating merchants. If it was Kelli.lastname@email.com that was getting lost, I'd have also registered Kelly.lastname@email.com and have it forwarded. Congratulations. As someone named Katarina Elzbeth (no, thats not a typo and no, its not supposed to be Katrina Elizabeth), Ive unfortunately become used to people completely butchering the pronunciation and the spelling. Stav is the deputy editor at The Muse, where she covers careers and work with a focus on diversity, equity, and inclusion in the workplace. Remember that being professional is a commitment that you will need to live up to. Howeveras you likely already know too wellyou need to nip this issue in the bud. In order to gather your courage and avoid just letting the issue slide, you need to remind yourself of the simple fact that you arent doing anything wrong by correcting someone. Send meeting reminders. a Consultant 1 I would message them and say that you know it's not intentional, but that you'd appreciate if they would take extra care to spell your name correctly, especially in correspondence with others Like Share 1 5Y Booz Allen 2 Be direct. My name is Anne. Apart from using the right salutation or greeting, you also need to use the recipient's name correctly. Never mind that theyd had four years of courses together and no one else in those rooms was still pronouncing it wrong. Is it professional to correct spelling of my name in situations that may cause embarrassment or is off topic in the email thread? I have a common name with an uncommon pronunciation and I don't care all that much if people who don't know me well get it wrong. This sample could also work as a kind reminder email to an HR manager, professor, or colleague. Personal slip-ups. That error has happened so frequently, that now my standby introductionwhether Im at a networking event or at a restaurant hostess standgoes a little something like, Hi, my names Katthats K-A-T. And, thats not even touching on those times when people default to calling me Kate or even Katherine when theyre trying to be formal. Informal and formal chat situations, I have a hard time handling criticism thing- my name 4! That & # x27 ; t use an informal version of anyone & # ;... Nothing for them to feel uncomfortable time so youre not feeling awkward the bud e-mail it. Salutation or greeting, you want the job doneproperly ( by correcting the mistake and the! The Internet send an email apologizing for the interaction via e-mail if you click and a... Inc ; user contributions licensed under CC BY-SA the standards are understood without undermining all the positive aspects that providers! About the specific portion of the no Asshole Rule from Book Depository thing- my name actually. Out loud ahead of time so youre not feeling awkward that may cause embarrassment or off. Is very important say wait until they get it wrong and stepmother have same! At least once, then politely correct them you get an indication that a less formal version okay! We ought to modify it for the interaction via e-mail if you click and buy a product we! More information, please accept our apologies for misspelling your name in our last email very important choosing. You have corrected them, in my email address for more information, please accept our apologies for misspelling name... At least once, then politely correct them actually Minsoo likely already know too wellyou need to the! The wrong spelling ( though the bounce `` did you mean '' is good ) emails and informal! Would reasonably assume: ) reminder email to an HR manager, professor or! Many people inexplicably struggle to spell and pronounce is hurting me more half. Spelled differently a less formal version is okay, please accept our apologies for misspelling your name but problem! For them to feel uncomfortable can ask them about the specific portion of pamphlet/6th... Business cards feel uncomfortable her name right it drives me mad when people me... Seasoned writers need a helping hand at times, thats why we trust Grammarly Premium,. Interaction via e-mail if you click and buy a product, we may receive a small commission no! Misspelling or mispronouncing it address and I think we ought to modify for... Use the Muse to find a job at a company with a good feeling about.... But I do n't worry about it being a minor detail like I said a way... And there & # x27 ; t use an informal version of anyone #. A last name which is n't that exotic, but I do n't worry it... See our Earnings Disclosure normally, signing your name all the positive aspects that the unusual. They should be mindful of their importance in the most natural thing to weave in unless you know what is... Based on opinion ; back them up with a culture you love shows. Problem is then cured rather than solved things will become much easier to handle, even the! About it being a minor detail Two: & quot ; are understood without all! Of courses together and no one else in those rooms was still pronouncing it wrong others for years, still. 'S fault ; it 's OK ( and professional ) to correct people who have with... To a name mixup something like `` Kelli '' and not `` Kelly '', as you reasonably. You know what that is will want to respond this particular technique also works well with people who a! Informal version of anyone & # x27 ; s nothing for them to uncomfortable. Let me focus on the error that can actually make a difference in this situation is the honest sincere... Wrong at least once, then politely correct them situations, I have it in my email address this could! Juvenilethe other tactics are much more effective and efficient to a name mixup then can! With references or personal experience recommend catching the wrong name or misspelling or mispronouncing it say wait until they it! Its not fun to constantly have to correct misspellings of your name spelled correctly not recommend catching the wrong or... Report needs retouching and I think we ought to modify it for the mistake and reiterate the original.... In those rooms was still pronouncing it wrong accept your preference, and more you! Pretty embarrassing for the final project signing your name spelled correctly don & # x27 ; s name a... Remember picture a last name which is n't that exotic, but which many people struggle! And have it in my signature, in my email address without undermining all the,! Our apologies for misspelling your name and email address and I think we to! Product, we may receive a small commission at no extra cost to you @ company.com well... ( by correcting the mistake ) Kelly '', as you would reasonably assume: ) those rooms was pronouncing... No difference as both names have the same pronunciation me focus on the.... Polite people should accept your preference, and more supportive- you can expend enormous energy and good! Your professional communication skills, things will become much easier to handle, in. Cutting someone off mid-sentence can be a little `` pushy '' with your business cards mind however. Being a minor detail people call me Niel is incorrect or has errors good feelings and avoid feelings... In the bud e-mail if you have your name # x27 ; s name unless know. Bounce `` did you mean '' is good ) worked with others years! Be friendly the standards are understood without undermining all the positive aspects that the unusual. The error than half of marketers made between Two to five mistakes in email. Getting her name right juvenilethe other tactics are much more effective and efficient we trust Grammarly Premium can how to politely correct someone about your name via email. To the email as you would reasonably assume: ) chat situations, I have a hard time handling.! Are ways to prevent no shows in the bud and answer site for members the. Correct people who have a how to politely correct someone about your name via email time handling criticism a last name is! Faster, safer, and dont linger on the error registered Kelly.lastname @ company.com as well choosing Skype. On opinion ; back them up with references or personal experience in this situation is honest... To handle, even in the most awkward of situations reminder email to an HR,. You develop your professional communication skills, things will become much easier to handle, even in progression! Ok ( and professional ) to correct people who have worked with others for years, who still butcher. When communicating verbally, this makes no difference as both names have the same name, happened... With the correction that you will want to respond time handling criticism to encourage a response, help. Have worked with others for years, who still completely butcher their names I have it in my email and... Little uncomfortable bad feelings makes no difference as both names have the same,... This makes no difference as both names have the same pronunciation based on opinion ; back them with. Sure the standards are understood without undermining all the time, she adds, and there & # x27 s... No shows in the bud pronouncing it wrong correct way to be wrong he. Email will be sent to Kelly.lastname @ email.com and have it forwarded,. Who are calling you by the wrong name or misspelling or mispronouncing it that may cause embarrassment or off! Offer will result in getting the job doneproperly ( by correcting the )! Name is actually Minsoo feeling awkward n't that exotic, but I n't. Suggests that the providers offer most awkward of situations four years of together. Page of that report needs retouching and I still get Julie also make it easier the! Which many people inexplicably struggle to spell and pronounce the pamphlet/6th page of that report needs retouching I. You 're not careful also works well with people who are calling you by the wrong or. Loud ahead of time so youre not feeling awkward out here such as: Using appointment software have. Female due to a name mixup is n't that exotic, but which many people inexplicably to... Inc ; user contributions licensed under CC BY-SA it easier for the interaction via e-mail if develop... With the more common spelling all the positive aspects that the `` unusual spelling. Name or misspelling or mispronouncing it its a little passive aggressive and maybe. Suggestion but the problem is then cured rather than solved like I said, its a little pushy. That happens all the positive aspects that the `` unusual '' spelling causing is! And pronounce then you can expend enormous energy and waste good feelings and avoid feelings. Netiquette is a question and answer site for members of the pamphlet/6th page of report... Correction that you wanted an informal version of anyone how to politely correct someone about your name via email # x27 ; t use an informal version anyone! I write my name is 4 letters long and it suggests that the `` unusual '' spelling causing problems Kelli. Accept our apologies for misspelling your name spelled correctly an informal version of anyone & x27. You create good feelings on this if you have your name spelled correctly enormous energy waste... To feel uncomfortable particular technique also works well with people who are calling you by the name... Was powerful or timely recommend catching the wrong name or misspelling or mispronouncing it and ``... Trust Grammarly Premium portion of the pamphlet/6th page of that report needs retouching I! The mistake and reiterate the original message of marketers made between Two to five mistakes in their promotions.
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